Why eBay sellers lose time looking for inventory
eBay keeps track of your listings and quantities, but it does not know which shelf, bin or tote an item is sitting on. Many sellers work around that by typing a location into the Custom label (SKU) field or keeping a spreadsheet. Both break down when items move, when more than one person puts stock away, or when the store grows past what anyone can remember.
The cost shows up at the worst time: an order comes in and someone walks the aisles looking for it. Multiply a few minutes of searching by every order, every day, and it becomes the biggest hidden cost in a growing eBay business.
How Scanmerce tracks where your inventory is
- Connect eBay. A manager connects the store once through eBay’s own authorization screen. Active listings and orders import into Scanmerce; orders normally refresh every 10 minutes and active listings hourly.
- Label your shelves. Print shelf labels and SKU labels with Code 128 barcodes from the website, sized for your label printer. Start with one shelving unit; you do not need to relabel the whole warehouse first.
- Scan the package, then the shelf. In the iPhone or Android app, Package Mover records the location, the time and the employee who moved it, without changing the package SKU or your eBay listing.
- Record packages before they are listed. You can shelve a package before its listing exists. Scanmerce links it when the matching active listing arrives and keeps an attention list of packages that are still unlinked.
- Pull from the saved location. When the item sells, Sales to pull shows the order with its shelf and SKU, so whoever is picking goes straight to it.
Catch inventory problems before a buyer does
Duplicate SKUs
Unresolved duplicate SKUs stay visible in one shared queue. Dismissing a reviewed warning never deletes inventory or ends an eBay listing.
Quantity differences
Scanmerce flags differences between what was scanned and what is listed, so you can correct counts before you oversell.
Prohibited words
Set custom word rules for your store and review listings that match them in the same alert queue.
Listing mistakes
Listing Accuracy Check flags possible contradictions in new and edited live listings for a person to review.
Start with one shelf and your phone
No special scanner is required: the app uses your phone’s camera. Label one shelf, record a few packages and use the saved locations on your next orders. Once the habit sticks, add the next shelving unit. Our guide to organizing eBay inventory walks through a full shelf and bin system, and this SKU guide explains the SKU format Scanmerce labels are built around.
Built for a team, not a single login
Everyone who touches inventory signs in with their own Scanmerce account, so every move is recorded against a real person. Managers choose what each employee can do, and deactivating someone who leaves keeps their history while freeing their place on your plan. When it is time to ship, the same locations power scan-checked order fulfillment.
Frequently asked questions
Do I need a barcode scanner to use Scanmerce?
No. The Scanmerce app for iPhone and Android scans barcodes with the phone’s camera. Shelf and SKU labels print from the website as an exact-size PDF for your label printer.
Does recording a shelf location change my eBay listing?
No. Package Mover saves the location, time and employee in Scanmerce. It does not change the package SKU or edit the eBay listing.
Can I keep using my own SKUs?
Yes. By default Package Mover checks that the shelf matches the shelf in the SKU, and you can turn that check off to use your own package SKUs with Scanmerce shelf labels.
How many listings can Scanmerce manage?
The 14-day free trial covers up to 5,000 active listings. Paid plans cover 2,000, 5,000, 10,000 or 20,000 active listings, and every plan includes the same tools.